Job Posting

Our Lady of Mercy parish, Aurora, IL is seeking a practicing Catholic devoted to making disciples to fill a part-time (32 – 35 hours a week) benefited position as secretary for the Religious Education program (K-5) beginning July 1, 2019. Skills needed include: a warm and welcoming personality; likes to work with children and families; computer skills including Microsoft Word and Excel; organizational skills; flexibility in working hours; completion of Diocesan required “Protecting God’s Children” and safe environment requirements; and a criminal background check.  A bi-lingual (English/Spanish) candidate who is proficient in communications skills in both languages is preferred. See below for a more detailed job description.

Applicants should send their resume to OLM Business Manager, Robert Gancarz at:

Our Lady of Mercy Religious Education
Job Description:  Secretary Grades K-5


  • Provide a warm and friendly atmosphere for visitors to the office
  • Answer phone and emails (including attendance line for classes)
  • Basic correspondence and office work for DRE
  • Attend Religious Education Office staff meetings
  • Attend Parish Staff Meetings
  • Assist Parish Office with covering phones and visitors when needed
  • Maintain PDS Formation database
  • Order supplies as necessary

Registration and Tuition

  • Under guidance of DRE, organize and prepare materials for registration and manage this process with the Youth Ministry Secretary
  • Enter registrations in database with the Youth Ministry Secretary
  • Post tuition and fees due and accept and post payments received. Mail statements.  Prepare deposits.  Provide financial reports as requested and work with auditor as requested.

Catechist Resources for Grades K – 5

  • Under guidance of DRE, organize, prepare, and manage materials for catechist and volunteer recruitment
  • Verify safe environment eligibility of catechists and volunteers
  • Prepare materials for and attend Catechist Orientations
  • Prepare and maintain class lists – collect and record attendance weekly
  • Provide materials, supplies, and copies for Catechists as requested
  • Maintain Catechist mailboxes
  • Collect, total, and report Catechist formation hours

Safe Environment

  • Maintain supplies for Protecting God’s Children workshops
  • Prepare materials for Protecting God’s Children workshops
  • Maintain safe environment files (includes all ministries in parish)
  • Complete safe environment reports and work with auditor as required

First Reconciliation

  • Prepare materials and attend Parent Meeting
  • Prepare materials and attend Reconciliation
  • Record attendance and follow up with families who did not attend

First Communion

  • Prepare materials and attend Parent Meeting
  • Work with Mass Coordinator to identify volunteers and needs
  • Obtain Baptism certificates
  • Organize First Communion Mass dates for families
  • Prepare materials and attend practice sessions
  • Prepare materials and attend Masses
  • Prepare First Communion certificates
  • Prepare programs
  • Record sacrament in database and First Communion sacrament book
  • Provide names for publication in Sunday bulletin


  • Identify students who will receive Sacraments and work with DRE to assist with process as needed.

Vacation Bible School

  • Work with coordinator to prepare and collect registrations and fees
  • Deposit fees received and obtain balances due
  • Prepare materials and supplies as requested
  • Collect and maintain registrations of teen volunteers and adult volunteers
  • Verify safe environment eligibility for volunteers

Other duties as assigned by the Director of Religious Education